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Property Management Maintenance Software

Vipul Lovekar Feb 15, 2019
When looking for a property management maintenance software, what exactly should you consider? Most software companies are trying to force you to buy their software. Few points to focus on are shared here.
When you are thinking of buying any property management and maintenance software, what is the first thing that you should do? Well, you ask for a free demo version of the vendor's software. This is important because you at least have to know what kind of features that software vendor is willing to offer.
You also need to familiarize yourself with the usability of the software, as it is going to give you a preview of the actual software. Read on for some interesting insight on choosing any software which deals with property asset management.
Property management is the conglomerate of a variety of tasks. These tasks are maintenance, building repairs, ensuring that every expense is paid on time related to the property, marketing the rental property, and securing the rental lease agreements. There are many companies in the market and property owners can take their services.
Instead of going to such companies, another healthy way would be to use a property management software. It will not only perform the mentioned tasks, but also minimize the possibility of human errors. There are basically two types of property management - commercial and residential.
Most software allow the user to create their profiles. The categories of these profiles can be tenants, managers, etc. It provides a complete description of the rental property in question. The software allows the segregation on the lines of commercial, residential, monthly rates, location of the property, etc.
The property management software allows the user to create reports which are very easy to comprehend. They are essential because these reports give a complete review of the situation at hand. The software generally have the templates of the required software involved.
This feature comes in very handy when you have to do the paperwork. A few software also provide the feature to interact with bank accounts.


Ease of Use

Not everyone is a software techie, so it is expected from any software to address the needs of people in general. In other words, it should be easy to use for everyone. The terminology used in the software should be generally understood by everyone and not just the developers. Only then such a software can be an option for any property management system.

Fast and Efficient

If this feature is missing in the software, then it is only going to add to the frustration of the user. Remember how slow your computers used to get when they were installed with new software?
The speed of the software is a very crucial factor. If a property management software is extremely slow and using a lot of computer resources, then you should seriously consider not buying that software. The software should not take a long time to show the desired results.

Robust and Effective

A robust software is that software which is able to perform even if there are unplanned system-wide changes (a system failure or a security attack). If you buy a software which crumbles at the first sign of such changes, then that software is no good. Do not prefer such software as they might end up violating your crucial management data.

Manage Multiple Sites

In real estate business, you will have many construction sites at hand. Various data might be coming in from those sites, which should be consolidated at one place, and its analysis should give a bigger, real-time picture. The real-time construction data management is better performed by an online software. There are many offline software available too.

Security Issues

There are so many security issues which arise these days, that keeping up with them is difficult for even the most renowned security experts. Your management software should be able to provide all the security to the business information, as that information is the crux of your property business.


Why should you pay for those features that are not really necessary to your business? All the vendors of the software will try to hoodwink you into buying many additional features. For them, extra features mean more money.
To avoid this scenario, you should know what kind of features you want from your software, and demand only those features that are required for your business. The user (as he is the customer) should demand that the software be made according to his needs, rather what suits the vendor.
Listed here are some of the available software available in the market. These are just a few from the long list of property maintenance software
  • Innago
  • Landlordmax
  • Appfolio
  • Avail
  • Buildium LLC
  • RentMaster
  • PropertyBoss
  • Propertyware
A very important point to remember while buying a property management maintenance software is that the user is the most important, and it is for him that the software is being developed. Also, do consider the kind of value, services and quality provided by the vendor.